Articles of Association January 2014 (English) | មាត្រានៃសមាគម ខែមករាឆ្នាំ 2014
Parents are their child’s first and foremost teachers.
Schools play a critical role in the education and development of students. For students to achieve their highest levels of academic performance schools, parents, and the community all need to be working in collaborative partnership to support the goal that they share in common: to educate the whole child.
CIA FIRST promotes diverse roles for parents to engage in the education support of their children at home, in the school, and in the community. A student will learn and develop best when all three of these pillars (home, school, and community) are all strongly supporting the student.
CIA FIRST values parent engagement, which we define as: “the active and ongoing process of engaging parents, improving communication, collaboration, and deepening understanding and respect for international cultures and global citizenship toward the common goal of educating and developing the whole child.”
Effective parent engagement is much broader than parent-teacher conferences and/or parent volunteer hours in the school. PaPA is one additional piece in a broad and diverse tapestry of parent engagement. It is hoped that PaPA will be one of the ways we improve the communication and collaboration between the school and parents – with the overall goal being to deepen student learning.
Formation of Parents as Partners Associations at CIA FIRST
This academic year (2013-2014) marks the mid-year establishment of three Parents as Partners Associations (PaPA’s): 1) Kindergarten PaPA, 2) Elementary PaPA, and 3) Middle/High PaPA. Any and all parents or guardians of a CIA FIRST enrolled child may choose to participate in PaPA. Other than having a child enrolled at CIA FIRST, there are no membership requirements or restrictions to participation in a PaPA.
PaPA Officers and Management of Association Responsibilities
In their first PaPA meeting of a new school year each PaPA will hold an election process to select the officers of that PaPA who will serve for the duration of the school year. Nominations will be made on that date and elections by ballot will be held with the winner declared by majority vote. An individual may be nominated (by him/herself or by another person) and choose to run for multiple offices, however, ballots will be counted first for the position of Chair, then Vice-Chair, and finally Secretary/Treasurer with the winning candidate announced after each ballot count; thereby eliminating the winner of an office from contenting for another officer position. A PaPA member who is employed by CIA FIRST shall not be eligible to run for a PaPA office, however, if a PaPA officer is holding office when they become employed by CIA FIRST then they may serve out the balance of their office term. The officers to be selected by election are:
- Chair – responsible for scheduling and chairing meetings, lead contact to school leadership regarding PaPA, oversees the development of the meeting agenda
- Vice-Chair – responsible for Chair and/or Secretary/Treasurer duties when Chair or Secretary/Treasurer is absent; becomes Chair if the Chair is unable or ineligible to complete their term. In that circumstance, however, the Vice-Chair may call for the the PaPA to elect a new Chair in lieu of the Vice-Chair assuming the Chair position. If both the Chair and Secretary/Treasurer are unable to participate in a PaPA meeting then the Vice-Chair will cover the responsibilities of the Chair and will assign another responsible and capable person to cover the Secretary/Treasurer responsibilities for that meeting
- Secretary/Treasurer – responsible forensuring thatPaPA members receive notification of meetingschedule, ensures proper recording of key PaPA discussion points, and ensures proper handling of any/all PaPA funds. Responsible for the timely provision of a copy of the meeting notes to the School Director. If unable to attend a PaPA meeting the Secretary/Treasurer will inform the Vice-Chair who will be responsible for proper recordation of key PaPA discussion points
A PaPA may establish informal positions within the PaPA other than these elected positions. For example, if a PaPA is organizing a school dance then they may appoint someone to oversee decorations for the event.
PaPA’s should maintain a very close connection with the school leadership; one of the great benefits of an effective PaPA is improving communication between school leadership and parents. To the extent possible should be self-sufficient and self-administering, not relying on CIA FIRST administrative support.
A copy of meeting notes taken by the PaPA Secretary/Treasurer shall be shall be provided to the School Director.
The PaPA will determine the frequency, time, location, and duration of their meetings. PaPAs should strive to set up recurring meeting times so that PaPA members can best remember and schedule their calendars to participate. For example, holding the PaPA meeting every month except December, July, and August, on the first Saturday from 9:00 – 10:30AM at CIA First school. The PaPA elected officers will oversee the establishment of the agenda for PaPA meetings.
Foci of PaPA
Without intending to exhaustively define or limit the work of the PaPA, a list of potential activities of PaPA includes:
• To be a forum for parents to generally discuss what are the best ways to support student’s learning at home.
• To develop effective ways of helping other parents discover ways that they can better support their child’s education
• To assist CIA FIRST staff in organizing school activities (e.g. Family Day)
• To bring community resources to CIA FIRST
• To organize their own school events (e.g. quarterly school dances)
• To develop a parents speakers bureau that could represent CIA FIRST in community recruitment events
• To provide leadership with helpful feedback on how well school policies, procedures, and curricula are working
There are currently three PaPA’s at CIA FIRST International School.
Each of these PaPA’s is led by parents who have been elected by their peers to serve as PaPA officers.
Chair: YIM Sakal
Vice-Chair: SAM Socheata
Secretary/Treasurer: PRAK Chhayvichet
Chair: SOPHORN Nara Sou
Vice-Chair: PAV Navy
Secretary/Treasurer: LEANG Rattana
Chair: KAO Kok
Vice-Chair: RY Ouk
Secretary/Treasurer: SUMARMI Sri
“As a former teacher I know about what makes for a strong, high-quality school and about the important difference that receiving a good education makes in a person’s life. I am very pleased with the education that my son is receiving at CIA FIRST International School and I also like that the school supports us, as parents, to partner in supporting our children’s education. I am pleased to be able to serve as the Chairperson of the Elementary Parents as Partners Association at CIA FIRST International School.”
Mr. Sok Heng Phay
Human Quality Manager, Phnom Penh International Airport
Parents-as-Partners Associations / Organizational Meeting December 2014.
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